I wish to organise a House music event. It will be over the time of 8 hrs with multiple DJs playing different styles of house music from Bass, Deep, Tech and Jackin' sub genres. The event will be a big production with stunning lighting effects. The event will possible take place in a nightclub to minimise some legal issues and to save money on the budget for equipment. The event will be a ticket only event.
Key dates for event
- June 26th 2015 (10pm - 6am)
Potential venues for event
- Viper rooms
- Tank
- Corporation
- Fez
- Empty Warehouse
Potential artists
- Trow (Greg trowman)
- Gadgetboy (Nigel stafford)
- Soul96 (Mitch Morton)
Running order
- 10pm - doors open
- 10pm -12:30am - Gadgetboy
- 12:30am - 3:30am - Soul96
- 3:30am - 6:00am - Trow
- 6:00am doors close
Personel
Management
Security
Management
- Event Manager - Mitch Morton
- Assistant manager - Jake Dungworth
Security
- Security - Paul Elrod (Head of security)
- Security - Ben white (Doorman)
- Security - Patrick Winbolt (Doorman)
- Security - Charlie Carguillo (Patrolling bouncer)
- Security - Connor Clarke (Patrolling bouncer)
- Bar staff - Caitlin Baker (Head of Bar staff)
- Bar staff - Beccie Whittleston (Barmaid)
- Bar staff - Chantelle Hubbard (Barmaid)
- Bar staff - Dominic Duerden (Barman)
- Bar staff - Adam Adlington (Barman)
Equipment
If the venue dosent have its own equipment
- Speakers
- Amplifier
- Cables
- Pioneer CDJ2000's x 2
- Pioneer DJM-900
- Microphone
- 2 scanner lights
- 4 lazers
- 2 smoke machines
- Flash drives/SD cards/Hard drives
- Soundcard/DVS system
- Laptop
- headphones
- Spare cables
If the venue dosent have its own bar
- Stocked mobile bar
Viper rooms underground - Sheffield
Hope works -
Budget
Funding
To fund this event I have several options in order to make it a success.
Own cash
This is the most straight forward option of using my own personal money to fund the event and get the ball rolling for Bass Culture events.
Bank loan
A business bank loan allows me to borrow the money to set up the event and to confirm it will happen. This will add interest, however the profit made from the ticket sales will make this interest a minor problem.
Business grant
There is quite a few organisations and trusts that give grants to 18-26 year olds to help set up a business. This is usually up to £1000 which for my situation is more than enough for my event. The government also has many schemes which provide funding for small businesses which are starting to grow.
Legal and ethical issues and considerations
Entertainment licensing
Businesses, organisations and individuals who want to provide types of entertainment may require a licence or other authorisation from a licensing authority - a local council.
The types of businesses and organisations that need a licence for entertainment might include:
- nightclubs
- live music venues
- cinemas
- larger theatres
- larger street and open air festivals
- larger indoor sporting arena
In particular a licence may be required by:
- anyone that provides any entertainment between 11PM and 8AM;
- anyone that provides amplified live or recorded music to an audience of more than 500 people;
- anyone that provides recorded music to an audience on premises not licensed for the sale or supply of alcohol;
- anyone that puts on a performance of a play or a dance to an audience of more than 500 people, or an indoor sporting event to more than 1,000 spectators
- anyone that puts on boxing or wrestling
- anyone that screens a film to an audience
Whether a licence is needed for music entertainment will depend on the circumstances. A licence is not required to stage a performance of live music, or the playing of recorded music if:
- it takes place between 8AM and 11PM; and
- it takes place at an alcohol on-licensed premises; and
- the audience is no more than 500 people
You also don’t need a licence:
- to put on unamplified live music at any place between the same hours; or
- to put on amplified live music at a workplace between the same hours and provided the audience is no more than 500 people.
Temporary events notice
Contact your council for a Temporary Event Notice (TEN) if you want to carry out a ‘licensable activity’ on unlicensed premises in England or Wales.
Licensable activity includes:
- selling alcohol
- serving alcohol to members of a private club
- providing entertainment, eg music, dancing or indoor sporting events
- serving hot food or drink between 11pm and 5am
You will also need a TEN if a particular licensable activity is not included in the terms of your existing licence, eg holding a wedding reception at a community centre.
Restrictions
Your event must:
- have fewer than 500 people at all times – including staff running the event
- last no more than 168 hours (7 days)
You must be at least 18 to apply for a TEN.
https://www.gov.uk/temporary-events-notice
PRS licensing for music
If music is ever played on your premises for customers or staff; for example, through radio, TV, CD, MP3 or computer speakers, or at live events, this is considered a ‘public performance’. The Copyright, Designs and Patents Act 1988 states you need to get permission from the copyright holder to ‘perform’ music in public – and a music licence grants you this permission.
Our licensing is flexible and covers the vast majority of commercial music originating from the UK and all over the world.
Please note, if you play music that is outside of PRS for Music’s control, you may need an additional licence from the relevant copyright owner(s).
There are certain circumstances under which you will not need to obtain a licence to use copyright music in your business. Your music usage may not require a licence and in some situations you will not require a licence where PRS for Music members have chosen to waive their rights. The conditions for either of these scenarios are as follows:
- Where there is an exemption in UK copyright law which permits the use of copyright music without the consent of the rightsholder. Information on the exceptions to copyright can be found on the UK Government’s website
- When your music use in very specific circumstances is covered by a PRS for Music non charging policy
- If you never play music, or in the unlikely event that all the music you play is out of copyright or is not controlled by PRS for Music.
Noise pollution
- Generally, noise can be defined as any unwanted sound. Noise could occur unexpectedly, or be too loud or repetitive. At certain decibels, it can be hazardous to health, with low frequency noise as damaging as loud noise. Noise accounts for most of the complaints that local councils and the Environment Agency receive about environmental pollution, and is a major source of stress.
- English private law defines a nuisance as "an unlawful interference with a person's use or enjoyment of land or of some right over, or in connection, with it." The process of determining what level of noise constitutes a nuisance can be quite subjective. For instance, the level of noise, its length and timing may be taken into consideration in ascertaining whether a nuisance has actually occurred.
- Local authorities have a duty to deal with statutory nuisances under the Environmental Protection Act 1990. For noise to amount to a statutory nuisance, it must be "prejudicial to health or a nuisance" - see section 79(1)(g) and (ga) of the 1990 Act. Guidance issued in Scotland to accompany the Public Health (Scotland) Act 2008 gives a comprehensive account of the relevant background and case-law.
http://www.environmentlaw.org.uk/rte.asp?id=76
In conclusion to these considerations I have decided that I will go with the viper rooms nightclub venue to cut down on licence costs, and to take care of the legal issues with sound pollution which would become apparent in less established venues. Also the venue has a licensed bar and is able to sell alcohol legally so this then cuts down on the hassle and potential rejection of applying for a TEN licence. Also the TEN licence puts a limit on the attendance of max 500 including staff, which then puts a limit on the potential profit which could be made from the event.
Trends in current music events
House music events are ever growing and are bigger than any more. These events fully utilise the power of social media to promote these events. An example of an event that uses this would be wired events in sheffield who list some of the biggest artists in their events and put on the most popular events in sheffield.
Trends in current music events
House music events are ever growing and are bigger than any more. These events fully utilise the power of social media to promote these events. An example of an event that uses this would be wired events in sheffield who list some of the biggest artists in their events and put on the most popular events in sheffield.
Here is an example of a facebook banner wired events would use to promote their event.
wired also use a team on independent promoters who create a hype before any event in order to keep people interested and wanting to go. This boosts the ticket sales and attendance for each night. The promoters use media such as posters, flyers and the social media outlets like the facebook page and twitter account. This also allows them to interact with their audience to answer questions, book guest lists and sort any issues.
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